Cost Management of the Electronic Archive Platform Project at University of Derna
DOI:
https://doi.org/10.58987/hqz6yr58Keywords:
Electronic archive, Cost management, Earned value analysis, Risk impact matrixAbstract
Technological advancements require organizations to adopt digital solutions. Hence, there is a need for an integrated system known as electronic archiving. It provides a strategy for managing the large number of documents that organizations possess. The functions of this system include archiving, indexing, summarizing, searching and retrieval, which saves time and effort and ensures data integrity. This paper aims to accurately evaluate the cost of a project to build an electronic archive for University of Derna, Libya. It discusses the project specifications and examines the cost management of implementing this archive through an earned value analysis. The most important risks and challenges that can be faced, their impact, and the solutions that must be provided were also reviewed. The results of the cost management analysis using earned value analysis showed that the project was running on budget, as indicated by the Cost Performance Index (CPI). However, the Planned Performance Indicator (SPI) revealed that the project was behind schedule. Additionally, the impact matrix identified key risks such as cyberattacks, data loss, project delivery delays, errors in document scanning, and user interaction issues. Recommendations were provided to mitigate these risks and ensure the successful implementation of the electronic archive platform at University of Derna.
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Copyright (c) 2024 Rasha Alfkhakhri, Sultan Alqaddafi , Nawal Eldrogi (Author)
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